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Buying a Car: What Is a Doc Fee?

If you’re going through the process of buying a car, you may have come across "doc fees," or documentation fees. Dealers sometimes charge this fee in addition to a car’s purchase price, and it can often add several hundred dollars on top of the figure that you and the dealer agreed on. So what exactly is a doc fee? Is it a scam? And do you have to pay it? We have the answers.

What Is a Doc Fee?

A doc fee — also called a document or documentation fee — is a fee charged by car dealerships to process a vehicle’s paperwork. Essentially, a doc fee covers the cost of all the dealership’s back-office employees, from the people who handle the money to the employees who deal with the title, registration and the DMV.

The only problem: Shouldn’t the purchase price cover those costs? After all, if a dealership makes a profit on each car sold, shouldn’t some of that profit go to paying each employee? To many consumers, the idea of an extra charge like this seems fraudulent and unreasonable.

But is it fraudulent? In most cases, the answer is no. Many U.S. states don’t regulate the amount of money that a dealer can charge for a doc fee, though some states do. If you’re in a state that doesn’t regulate the fees, prepare for the dealer to hit you with a bill of several hundred dollars, even after you’ve negotiated the purchase price to a point you’ve mutually agreed on.

Do You Have to Pay It?

So, do you have to pay the doc fee? To us, the answer is yes and no. Some shoppers get so hung up on the doc fee that they forget about the most important part of a car-buying transaction: the bottom line. The bottom-line number includes the purchase price, tax and every single fee you can imagine — and that’s the number you should negotiate.

Here’s what we mean: If you’re prepared to pay a certain amount of money with tax for a car, you should ask the dealer to deal in his bottom-line or out-the-door price — a price that includes the doc fee, if the dealer charges one. That way, you’re not haggling over the exact dollar amount of fees and taxes, which can be disheartening. Instead, you’re focused on the price you pay overall, and if the dealer wants to include a doc fee in that price, then so be it.

For instance, say you have a $30,000 budget and you’re looking at a $28,000 car with a $500 doc fee. Add in a 7-percent sales tax, and this car costs $30,495. In this case, we might tell the dealer that we’d be willing to pay $30,000 out the door. After that, it won’t matter whether the dealer charges the doc fee or not, since you’re only dealing with the total price.

Don’t Get Caught

No matter how you choose to negotiate your price when buying a car, we strongly suggest making sure that all the fees have been mentioned before you sign any papers. Be sure to explicitly ask the salesperson if the price includes all fees, so that he or she can come clean about any extra charges you might see on the final paper work. If a new fee crops up after this, be prepared to walk away and find a different car at a more honest dealership.

Related Car Buying and Leasing Fee Articles:

Editor’s Note: This article has been updated for accuracy since it was originally published.

 
Doug Demuro
Doug DeMuro writes articles and makes videos, mainly about cars. Doug was born in Denver, Colorado, and received an economics degree from Emory University in Atlanta. After graduation, Doug spent three years working for Porsche Cars North America. Eventually, he quit his job to become a writer, largely because it meant that he no longer had to wear pants. Doug’s work has been featured in a... Read More about Doug Demuro

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37 COMMENTS

  1. Actually, there should be a firm law against “document fees”. They should be forced to put everything in price, PERIOD! No guess work. We all understand DMV and state fees are separate, otherwise state the price!

  2. So you’re saying that there’s a guy or girl in your office somewhere that makes $500 every time you sell a car, just for documenting the transaction???   

    Sweet!!!! 
    Sign me up!!!!
    I’m In!!!
    I just found my new job!!!!  
    Most dealerships sell multiple cars per day, they only need to sell 2, to pay me a grand a day.
  3. I have no problem with the dealer charging doc fees.  I have a big problem with them not clarifying that fee upfront.  They wait until it is time to pay for the car you agreed to buy before telling you about it.  

    …Yesterday, when I got ready to buy a used car from a dealer, I was informed that not only was there a $699 doc fee but the price listed was only good if you financed the car through them.   If you were paying in cash, the price was $750 higher than if you financed the car.  Thus the price of a car that was listed as costing $8900 dollars suddenly was going to cost me $10,390 dollars plus sales tax.  Needless to say, I did not buy the car.
    • Fortunately, in Texas, the law doesn’t allow a fee above $150, unless the seller provides justification for the higher charge. So, since there is not justification required for $150 or less, guess how much doc fee is in Texas (for the most part)? You guessed it, $150. Not sure that even that amount can be justified if you consider that most transactions are electronic and probably consume no more than an hour to complete, meaning the dealership would be paying a ridiculous hourly wage for someone to process documentation, even factoring in the costs of the equipment used to do the work (which can be spread out over the hundreds of monthly transactions).

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